We encourage our small business clients to find the best software for their business needs. Luckily there is a great host of new apps created for small business accounting and finance and we no longer have to track everything on a checkbook and paper ledgers. The list below may include providers in which we may have participation in their partner programs or have a monetary incentive to suggest.
There are two very popular brands that small businesses may find very effective as their main accounting software that will hold and consolidate all the data from their financial stack:
QuickBooks Online and Xero.
Downloads transactions straight from the bank
Features the ability to set up rules to automate posting of transactions
Machine learning that can recognize patterns and recommend proper posting
App ecosystem available for stacking an integrated system
Hubdoc is our preferred software of choice. This app provides bank level 256bit encryption to secure your most important financial documents in the cloud. It has the ability to fetch all of your bank statements, check images and popular vendor documents straight from their websites. The documents can then be categorized and synced straight to your QuickBooks Online or Xero accounting software.
Gusto is our preferred software of choice. This app provides bank level 256bith encryption to secure payroll and tax documents in the cloud. Gusto is an easy to use, integrated platform, that automate and simplify your payroll, benefits and HR, all while providing expert support. You and your employees will get the peace of mind you need to do your best work.
If you have payroll, then you're going to need a time tracking system that will allow your employees to clock in and out. For this Ximble is a good tool that uses facial recognition time in and out to prevent coworkers from clocking in for each other. This software also connects directly to Gusto, helping automate most of the payroll processing.
Bill.com is a great tool that can help you keep up with your bill payment. View your upcoming or overdue bills and process them in minutes. This app offers approval workflows that can prevent employee embezzlement and automate bill pay. A great pairing with Hubdoc's online automated vendor bill retrieval.
Point of Sale
There are probably several POS systems that are really good, but I have to be clear about the fact that I have only personally used one. Square is a really great point of sale app which replaces the old-school cash register. It's really useful for retailers and vendors who have a fixed location as well as being mobile and selling in the streets or events. Square also has a very useful invoicing function which can be sent over email to collect payment from customers.
Dear systems is a cloud based inventory management system that streamlines order fulfillment. It is a software that integrates with Square POS and QuickBooks and Xero accounting software making sure that your balance sheet reflects the correct amounts of inventory in your storage.
At GFT, we help our clients find the right system that fits their business best. We believe in a software first approach to accounting, and that people intervention comes second. We want to minimize errors as much as possible, so we ensure the apps are properly integrated with working APIs that are tested out properly before implementing on a live account. For assistance with your financial stack, please feel free to contact us.